Commercial Property Administrator / Assistant Property Manager

Posted 3 months ago

Maximizing the VALUE of Real Estate Opportunities

Summary of Duties:

The position will be responsible for providing assistance in the reporting and operational management, as well as, performing other duties to assist in the successful operation of an institutional-grade, Class A commercial office, retail or industrial projects located in the Phoenix metropolitan area.  This individual should have experience in managing multiple overlapping projects across a diverse spectrum of activities. 

This role is based in Phoenix, Arizona and is an in-office, 5-day per week position.

The Organization:

ViaWest Group is a Phoenix, Arizona-based real estate investment firm focused on commercial real estate investing and development through a range of fund vehicles, joint ventures, and individual property investments. We also have an office in Denver and invest across a range of property types in the Western United States, including office, industrial, commercial land, and multifamily investments in our targeted geographic markets. The company has been involved in over $2 billion of transactions since inception in 2003.


  • Work effectively with the Property Manager, Tenant, Client and Vendor representatives in support of all administrative, budgeting, and property management operations.
  • Work with Property Manager in collecting required information for annual budget preparation and due diligence documentation as needed.
  • Prepare letters and correspondence to tenants, vendors, and owners.
  • Assist with monthly rent collections and miscellaneous billings.
  • Prepare contracts, leases, monthly owners’ reports, and other ad-hoc reports.
  • Process all incoming invoices and input into accounting system.
  • Prepare required billings and send to Tenants/Vendors/Owners as required.
  • Respond to tenant needs and coordinate with maintenance staff to resolve problems.
  • Oversee vendor contracts, scopes of work, and coordination of projects.
  • Manage and update Tenant/Vendor contact directories and property information books.
  • Maintain and update all Certificates of Insurance, Service Contracts, and Tenant Lease Files.
  • File all required documents in accordance with company’s filing system.
  • Take inbound phone calls from tenants, vendors and clients.
  • Assist with any special projects and other duties as requested.


  • Bachelor’s degree (preferred) or equivalent Commercial property management experience
  • Must have excellent computer skills and be proficient in word/excel
  • Strong communication, interpersonal, analytical and organizational skills
  • Must be willing to work overtime as needed
  • Must maintain a valid driver’s license


Based upon qualifications and experience. The company also offers an excellent benefits package including health insurance, paid vacation/sick leave/holidays, 401k retirement plan with company matching and much more! 

Candidates will also have the following personal attributes and characteristics:

  • A passion for administrative support
  • An attitude that embraces integrity, honesty and personal responsibility
  • Excellent verbal/written communication skills
  • Organized and detail oriented but able to see the “big picture”
  • The aptitude to manage multiple tasks and to negotiate competing priorities

Who We Are… 

VISION: To outperform the market in our commercial real estate investment activities and to out-service others in the handling of our clients’ needs.

MISSION: Maximizing the Value of Real Estate Opportunities


  • Be engaged and engaging
  • Always conduct oneself with integrity
  • Focus on seeking solutions
  • Be accountable to oneself and others
  • Strive for results

Think you might be a great fit for our team?  Here’s what’s next!

Email us at with your resume and answer the following questions:

  • How do rate you project management skills on a scale from 1-10?
  • How would you rate your creative abilities on a scale from 1-10?
  • What are your compensation expectations/requirements?

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